In efforts to increase efficiency and innovation, the CGIAR decided to explore alternatives to our current email infrastructure through a Case study, starting with Google Applications.
The case study was launched formally on June 24, 2008 and currently there are more than 300 participants from 14 CGIAR Centers.
CGgMail is the CGIAR branded version of the services Google offers with Gmail. As we are a not-for-profit organization, CGgMail users do not see the advertisements that users of “free” Gmail accounts see when using the service. Plus, we have access to 24/7 support. Each user gets a mail account with 6861 megabytes of storage, which is increased a little every day. For many users that amount of space is enough for a lifetime of emails. Forget about having to delete from full inboxes.
CGgMail is not only email. CGgMAIL account participants have options for a number of other services, such as:
Google Calendar™ – users can schedule their events, create personal calendars, invite colleagues to events, set up meetings and even receive SMS notifications on their mobile phones.
Google Talk™ – supports built-in instant messaging on your mailbox, with a chat history that is searchable
Google Docs™ – allows users to create and collaborate on documents, presentations and spreadsheets in real-time with colleagues or partners worldwide.
Google Sites™ is an online application that makes creating a team Web site as easy as editing a document. You can quickly gather a variety of information in one place – including videos, calendars, presentations, attachments and text – and easily share it for viewing or editing with a small group, your entire organization or the world.
Google Start Page™ – offers the ability to create a personalized “Start” page that gives at-a-glance access to all these Google services in one page, including any key resources that may be useful. You can choose and organize content such as your latest Gmail messages, Chat, Calendar, facebook, wordpress, headlines from Google News and other top news sources, weather forecasts, bookmarks for quick access to your favorite sites from any computer, or your own sections with content you find from across the Web.
The case study is still ongoing until August 15, 2008 so more details of the outcomes of this study will come soon. For more information about the study, please contact: firstname.lastname@example.org.